Executive Assistant Job in an Independent Oil Servicing Company

Our client is an independent oil servicing company with vast experience which cuts across several facets of the oil and gas industry, together with affiliations with a number of reputable multinational companies. They now have an opening for Executive Assistant to the CEO in Lagos, Nigeria

EXECUTIVE ASSISTANT TO THE CEO

ROLE PROFILE
We are looking for an exceptional candidate with significant Executive Assistant experience. This role will provide a full PA support to the CEO, therefore a high level of strong administration, planning, organisational and communication skills are essential. In addition, a pro-active, approachable and flexible attitude is very important in order to be able to work in a fast-paced, team-orientated environment and to juggle the demands of this busy, high profile role.

KEY RESPONSIBILITIES
To act as the CEO’s first point of contact with internal and external stakeholders
To work with the CEO to understand functional business objectives
Undertake background research, to produce documents, briefing papers, reports and presentations
To work with Directors and Senior Managers to ensure information, reports, etc are produced to quality and deadlines
To manage the diary of the CEO and arrange meetings as required
To organise and deal with correspondence and legal documents
To liaise with technical partners on behalf of the CEO as required
To organise all aspects of CEO’s travel
To develop effective working relationships with relevant Senior Managers

KEY REQUIREMENT
Extensive and complex diary management including pro-active management of schedules and emails as required.
High-level secretarial support including high quality administration and communication skills.
Sound knowledge of Microsoft Office systems to include Word, Excel, PowerPoint and Outlook as well as Internet skills.
Experience in organising meetings and conferences (domestic and international)
Timely collection of reports and presentations in advance of meetings including using the internal communication tools to share documents etc
Ability to solve problems and make alternative recommendations, handle sensitive and confidential information and interact professionally and competently at all levels
Strong analytical skills and the ability to read and edit documentation swiftly and accurately
Ability to undertake small scale project management where required
Articulate and literate with high levels of communication skill including fluent, accurate writing
Numerate ability to accurately check and interpret numerical data
Ability to produce and present written reports and policy documents to a high standard
Ability to plan and balance priorities, and able to maintain high standards while working accurately
Able to use the full range of software packages, especially Microsoft Office
Excellent organisational skill and attention to detail
Flexibility of working hours in order to meet deadlines
Confident working with all levels of management
Adaptability in approach and proven ability to work well within a team in a demanding environment.
Self-starter / takes initiative.
Able to exercise absolute discretion, sensitivity and confidentiality.

QUALIFICATION:
Good university degree (post graduate qualification an added advantage)
Minimum 5 years’ experience in a similar role

Click HERE to apply